Senior Procurement Specialist

Summary

The Wikimedia Foundation is looking for a Senior Procurement Specialist to support procurement operations, strategic sourcing, vendor management, and contract drafting needs across our global organization. This role will serve as a key partner to departments throughout the Foundation, supporting source to pay activities (i.e.: procurement activities from vendor sourcing, new vendor onboarding  contracting, purchase order management, resolving PO-related invoice holds, and ongoing vendor support).

The Senior Procurement Specialist will have a broad scope, balancing day-to-day procurement operations with opportunities to support competitive sourcing, contract negotiations, vendor spend optimization, and improvements to procurement processes and systems. This role will help strengthen a responsive, scalable, and effective procurement function while delivering strong service and value to the organization.

Core Responsibilities

• Manage procurement activities throughout the procure-to-pay and source-to-pay lifecycle, including contract and statement of work review, vendor onboarding, purchase orders, and related procurement activities.
• Partner with departments to understand and define purchasing needs,providingguidance throughout the procurement process.
• Support and lead competitive sourcing activities, including development and execution of RFPs, RFQs, and RFIs and evaluation of vendor proposals.
• Support and draft contracts, providing  negotiation of contractual terms, pricing, payment terms, scopes of work, and other business terms in partnership with Legal and business stakeholders.
• Identify opportunities to improve vendor pricing, commercial terms, and overall value through competitive sourcing, negotiation, and spend analysis.
• Create and manage purchase requisitions/purchase orders and partner with business owners to monitor and resolve open purchase order commitments.
• Manage procurement inquiries and provide timely, responsive support to internal stakeholders and vendors.
• Monitor procurement workflows and service levels, proactively identifying and resolving bottlenecks and escalations.
• Partner with Accounts Payable,  business owners, and vendors to research and resolve purchase order related invoice holds.
• Support vendor management initiatives, including supplier performance, vendor spend optimization, supplier diversity, and AI technology enhancement opportunities.
• Maintain procurement data, documentation, catalogs, and other information needed to support efficient procurement operations and strong internal controls.
• Support improvements to procurement processes, systems, workflows, documentation, and automation.
• Collaborate across Finance & Administration, Legal, and other departments to support Month-end needs, Foundation-wide initiatives and evolving procurement needs.
• Complete “ad-hoc” and adjacent procurement projects as assigned

Basic Qualifications

• Bachelor’s degree in Business, Finance, Supply Chain Management, or a related field, or equivalent relevant experience.
• Minimum of 5+ years of progressive procurement, sourcing, and contract drafting experience (i.e.: SOWs - Statement of Works, MSAs - Main Service Agreements, etc.) .
• Experience managing procurement activities across the procure-to-pay and/or source-to-pay lifecycle.
• Experience supporting or leading competitive sourcing activities, including RFPs, RFQs, or vendor evaluations.
• Experience negotiating vendor pricing and commercial terms.
• Strong analytical, problem-solving, communication, and cross-functional collaboration skills.
• Experience working with procurement business platforms, ERPsystems; experience with Coupa, and Sage Intacct a plus  (similar platforms experience will be considered)

Qualities that are important to us

• Service-oriented and responsive, with a strong commitment to supporting internal stakeholders.
• Proactive problem solver who is comfortable identifying issues and driving them through resolution.
• Strong communication skills, including the ability to communicate effectively with stakeholders at different levels of the organization.
• Ability to manage multiple competing priorities and deadlines in a fast-paced, global environment.
• Comfortable working independently while also collaborating as part of an integrated team.
• Strong attention to detail and commitment to accurate, well-controlled processes.
• Ability to navigate differing stakeholder priorities and build effective cross-functional relationships.
• Ability to work in an open, transparent, and collaborative environment.
• Ability to work well with people with a wide diversity of demographic and cultural characteristics.

Core Competencies 

• Procurement operations, source-to-pay, and contracting expertise
• Strategic sourcing and competitive bidding
• Vendor negotiation and commercial acumen
• Stakeholder partnership and customer service
• Process improvement and operational efficiency
• Strong internal controls mindset
• Organization, prioritization, and follow-through
• Delivering Value Add in the areas of cost, reduction of the total cost of ownership for goods/services, and reducing/mitigating risk to the foundation