Administrative employee

We are looking for

A structured, organized, and service-oriented team player with excellent interpersonal and communication skills. You are autonomous, proactive, and able to manage multiple priorities efficiently in a dynamic and international environment.

We offer you

• A challenging position in an open and dynamic midsize employer within an international environment.
• Competitive compensation & great working conditions in a modern and innovative high-tech company.
• A long-term commitment and the opportunity to develop a rewarding career.

Your tasks

• Manage business travel arrangements (flights, accommodation, visas, invitation letters) and maintain the corporate travel platform (Perk).
• Handle travel expenses management for Board Members, including verification and reimbursement follow-up.
• Support the organization of internal and external events (logistics, transportation, accommodation, meals, etc.).
• Oversee the full administrative coordination of apprentices, including rotation planning and internal follow-up in collaboration with HR.
• Provide administrative and organizational support to the Executive Assistant of the Managing Directors (meetings, correspondence, document preparation, translations).
• Contribute to internal communication activities (All Staff / All Managers communications, internal platforms, etc.).
• Ensure continuity of executive support in the absence of the Executive Assistant.
• Assist with reception tasks, including procedures updates, and cover reception desk and phone duties when needed.
• Assist Facilities & Security with administrative tasks.

Your profile

• CFC commercial certificate or equivalent qualification.
• Minimum 2 years of experience in a similar administrative role, ideally in an international environment.
• Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).
• Fluent in French and English (written and spoken).
• Company trainer for commercial apprentices is an advantage.
• Excellent organizational skills – You manage multiple priorities with precision and reliability.
• Strong communication skills – You interact effectively with internal and external stakeholders.
• Service-oriented mindset – You are committed to delivering high-quality support.
• Proactive and flexible – You anticipate needs and adapt quickly to changing situations.
• Analytical and detail-oriented – You work rigorously and ensure accuracy.
• Team player – You collaborate positively across departments.