Office Manager (m/w/d) 80-100%

• Temporary 6-month position
• Full-time on-site position

About Our Client

For a global pharmaceutical company based in Basel, we are seeking a Office Manager (m/f/d).

Job Description

• Managing daily office operations and ensuring the efficient running of administrative processes
• Coordinating office facilities, maintenance, workspace management, and vendor relationships
• Acting as the primary contact for external service providers, building management, and suppliers
• Organizing internal meetings, workshops, leadership visits, and company events
• Providing administrative support to senior managers and department heads as required
• Coordinating travel arrangements, accommodation bookings, and meeting logistics
• Managing office budgets related to supplies, facilities, and administrative services
• Overseeing ordering and inventory management of office supplies, catering, and equipment
• Handling correspondence, document management, contracts, and archiving processes
• Supporting onboarding activities for new employees and assisting with employee-related administration
• Coordinating with global teams and stakeholders across multiple countries and time zones
• Identifying opportunities to improve office processes and implementing best practices
• Ensuring a professional, organized, and welcoming environment for employees and visitors

The Successful Applicant

• Several years of experience in an administrative, office management, executive assistant, or similar role
• Previous experience within the pharmaceutical, life sciences, healthcare, or highly regulated industry is strongly preferred
• Fluency in English and German is essential; French is considered an advantage
• Excellent organizational and multitasking skills with a proactive and solution-oriented mindset
• Strong communication and stakeholder management skills
• Ability to work independently and manage competing priorities effectively
• High level of discretion, professionalism, and attention to detail
• Service-oriented personality with a hands-on approach and a positive attitude
• Experience coordinating external vendors and managing office facilities
• Strong proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams

What's on Offer

• A senior and highly visible office support role within a respected pharmaceutical organization
• A broad range of responsibilities with significant autonomy and ownership
• Opportunity to work closely with leadership teams and international stakeholders