Facilities Coordinator

For our growing Facility Management organisation at a client in Geneva we are looking for a:
Facilities Coordinator 50-100%
Your main tasks:

• Work with landlords, tenants and service providers to make sure they implement and recognize all 

procedures, policies and reporting formats. 

• Acknowledge all client inquiries and ensure client satisfaction and first-class customer service. 
• Review the office facilities, identify any faults and coordinate resolution with technicians.
• File work orders, proposals, department files and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence and memos and ask clarifying questions. 
• Respond to common inquiries or complaints from clients, co-workers and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Support processes and administrative duties within the IFM team.
• Processes invoices and forecast support.
• Impact through clearly defined duties, methods and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.
• Collect information reports to find out performance and progress status. 

Your profile:

• Preferred FM related qualifications, including QHSE.
• Fluency in written and spoken English and French.
• At least 2 years of job-related experience
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Strong organizational skills with an inquisitive mindset.  
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Very well oriented on client satisfaction

What we can offer you:

• Open and innovative working environment with design options
• Regional and international development opportunities in a fast-growing company
• Wide range of internal and external training opportunities
• CBRE GWS as a global player in the service sector with well-known customers from a multinational environment
• Good framework conditions, such as at least five weeks of vacation as well as an attractive pension fund solution.