Senior Executive PA - impiego temporaneo

On behalf of an important international company operating in the pharmaceutical sector, we are looking for a highly skilled Senior Executive PA to support top management in the daily management of strategic and operational activities.

The role requires a professional capable of operating in dynamic and structured environments, ensuring high standards of organization, accuracy, discretion, and interpersonal effectiveness.

Role Purpose:
The role will support senior management in the organizational, administrative, and relational management of daily activities, ensuring a high level of efficiency and operational coordination.

The Executive Personal Assistant will act as a key operational point of contact for management, coordinating agendas, meetings, travel, communications, and cross-functional activities within an international and highly complex environment.
 

Key Responsibilities:

• Proactively manage the executive’s agenda, appointments, and priorities.

• Organize meetings, conference calls, and internal/external events.

• Coordinate national and international travel, including flights, hotels, logistics, and itineraries.

• Prepare documentation, presentations, reports, and materials for executive meetings.

• Manage internal and external communications with national and international stakeholders.

• Monitor deadlines, follow-ups, and operational tasks linked to management projects.

• Support administrative activities, expense reports, and document management.

• Interface with internal stakeholders, clients, suppliers, and institutional partners.

• Ensure strict confidentiality in handling sensitive and strategic information.

• Support coordination of cross-functional activities and special initiatives.
   

Requirements:

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant supporting C-level or senior management.

• Preferred background in multinational companies, pharmaceutical, healthcare, medical devices, or consulting environments.

• Excellent organizational skills, multitasking ability, and strong prioritization capabilities.

• High level of discretion, reliability, and professionalism.

• Strong communication and interpersonal skills.

• Strong problem-solving mindset and proactive approach.

• Excellent command of Microsoft Office Suite.

• Fluent English (level C1/C2); additional languages are considered a plus.

• Ability to operate in fast-paced and high-exposure executive environments.