Secretary to the Board of Directors

Company Description

Building the bank of tomorrow takes more than skills. 

It means combining our differences to imagine, discuss, code, develop, test, learn… and celebrate every step together. Share our vibes? Join Swissquote to unleash your potential.

We are the Swiss Leader in Online Banking and we provide trading, investing and banking services to +650’000 clients, through our performant and secured digital platforms.

Our +1200 employees work in a flexible way, without dress code and in multicultural teams. 

By having a huge impact on the industry, they are growing their skills portfolio and boosting their career in a fast-pace environment. Have a look behind the scenes by checking Humans of Swissquote on Instagram.

We are all in at Swissquote. As an equal opportunity employer, we welcome candidates from all backgrounds, experiences and perspectives to join our team and contribute to our shared success.

Are you all in? Don’t be shy, apply!

Job Description

• In coordination with the Chairs of the Board of Directors and of its Committees, plan and organise meetings of the Board of Directors and its Committees
• Draft the minutes of the meetings of the Board of Directors and its Committees
• Monitor deadlines to ensure that decisions are properly implemented
• Monitor developments in the area of governance (Code of Obligations, Banking Act, FINMA circulars, SIX guidelines, international standards, etc.) and inform (and, where appropriate, train) the Board of Directors on material developments in this area
• Ensure appropriate and compliant governance at the Board of Directors level, including in terms of reporting (Executive Management, external auditors, internal audit, etc.)
• Keep SQGH's and SQB's articles of association and selected regulations up to date (SQGH's ROG, SQB's ROG, Policy on Consolidated Supervision, ARC Charter, NRC Charter, Guidelines on Board Independence, Regulation Responsibilities and Financial Powers, Conflict of Interest Policy, Speaking Up Policy, Guidelines on Board Minutes, etc.); submit the relevant documents in FINMA’s EHP platform and exchange with FINMA accordingly
• Lead the organisation and preparation of the General Meeting of Shareholders (working group, invitation, letter from the Chairman, Chairman’s guide (Drehbuch), etc.); ensure its smooth running
• Lead and supervise the preparation of the Corporate Governance Report
• Lead and supervise the preparation of the Remuneration Report
• Participate in the preparation of the Report to the Shareholders
• Act as one of FINMA's points of contact for correspondence addressed to the Board of Directors
• Report to the Board of Directors on correspondence from FINMA and other important correspondence addressed to the Board of Directors (including translations)
• Organise training sessions for the Board of Directors
• Coordinate end-of-year evaluations (cm 27 and 28 of FINMA Circular 2017/1)
• Handle procedures relating to changes in the Board of Directors (correspondence with candidates, submissions in FINMA's EHP platform, etc.)
• Assist in the preparation of the engagement programme
• Replace the Secretary of the Executive Management in case of need
• Supervise entries in the commercial register concerning the Board of Directors
• Perform any other tasks assigned by the Chairman of the Board of Directors and the Chairs of the Committees

Qualifications

• Law degree (preferred) or degree in economics
• Extensive expertise in corporate governance within a banking or regulated financial services environment
• Significant experience in board support, minute-taking, and corporate secretarial responsibilities
• High level of integrity and professional ethics
• Ability to handle sensitive matters with the utmost discretion and confidentiality
• Strong sense of responsibility, reliability, and commitment
• Proactive, well-organised, and able to work both independently and collaboratively
• Fluency in English and French; very good command of German

Additional Information

SQ3