Executive Assistant

To strengthen our Chairman Office, we are looking for an:

EXECUTIVE ASSISTANT 

ROLE 

Reporting to the Chief of Chairman Office - Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:

• Answering and filtering incoming telephone calls

• Managing a complex agenda and arranging meetings with internal and external stakeholders
• Sorting all incoming correspondence and highlighting priorities
• Typing high-quality written materials both in French and English
• Managing contacts and mailing database
• Efficient retrieving and filing system
• Reception of high-level visitors
• Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings
• Coordinating travels for the Chairman and key business stakeholders
• Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT)
• Expense claims, processing invoices and liaising with accounts department for payments follow-up

PROFILE

• Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification
• Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders
• Resourceful, high attention to details, able to anticipate and solve problems autonomously
• Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities
• Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat
• Excellent written and verbal communications skills both in French and English (C2)