Executive Assistant to EVP Division Central Europe & Germany

Stadler offers a wide range of international career opportunities. Here you get the chance to grow beyond yourself, take on responsibility and deliver top performance in committed teams. We are looking for motivated talents who want to shape the mobility of tomorrow with us. Are you ready to achieve great things with us?

• Serve as the primary point of contact for the EVP, managing correspondence (emails, letters, calls) and acting as an interface with internal and external stakeholders
• Coordinate and maintain the EVP's calendar, appointments, and travel arrangements
• Manage expense reporting and approvals for the EVP

• Prepare agendas, presentations, and documentation for meetings, workshops, and major events
• Organize and follow up on executive meetings to ensure timely execution of action items

• Maintain strict confidentiality in all business matters
• Administer internal communication tools, including Q-meetings, intranet content, and information screens
• Represent the EVP in interactions with internal and external stakeholders when required

• Update and maintain organizational charts in case of structural changes
• Ensure proper data and document management, including shared drive structure

• Assist in onboarding new leadership members within the EVP's scope
• Review and approve time and vacation records for the EVP's direct management area

• A degree in Business Administration, combined with several years of experience in a comparable role within an international corporate environment
• Strong organizational skills and a structured, analytical approach that enables you to quickly grasp complex contexts
• High reliability, discretion, and a customer-oriented mindset – paired with a professional demeanor and strong interpersonal skills
• Confidence in intercultural settings and the ability to navigate all hierarchical levels – communicating clearly, openly, and with commitment
• Excellent German and English skills, both written and spoken
• Proficiency in MS Office, SharePoint, and digital tools such as Microsoft Teams
• A natural, engaging, and approachable personality that inspires others and builds trust

• Financial subsidies for ZVV or SBB travelcard and fitness pass
• Support for further training opportunities (financial or part-time)
• Catering options in the Migros canteen

Anna MateusiakDirector HR and Administration+48 506 361 139