Administrative Assistant (Sachbearbeiter:in)

We are seeking a highly organized and proactive Administrative Assistant to support senior team members and contribute to the smooth functioning of our unit. This varied role includes administrative, organizational, and financial tasks and offers the opportunity to contribute to clinical research activities in a dynamic academic setting.

Key Responsibilities:

• Manage and coordinate complex calendars, appointments, and meetings for multiple senior staff members, ensuring efficient scheduling and prioritization of commitments.
• Actively support internal projects and initiatives, including preparation, documentation, and follow-up.
• Assist in planning and executing events, workshops, and internal meetings, including agenda preparation, invitations, and onsite coordination.
• Record accurate meeting minutes and distribute summaries to relevant stakeholders.
• Organize travel arrangements and handle travel expense claims in line with internal procedures.
• Provide support with budget tracking, invoice processing, and financial documentation.
• Assist with general office management and administrative workflows.
• Serve as a key point of contact for internal and external stakeholders, maintaining professional communication and confidentiality at all times.

• Proven experience in a similar administrative or office support role.
• Strong organizational and multitasking abilities with attention to detail.
• Good written and verbal communication skills in English; proficiency in other languages is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in MS Office Suite and familiarity with scheduling and travel management tools.
• Knowledge of basic budgeting and invoice processing is an advantage.

• An attractive and modern workplace at the Inselspital (sitem-insel).
• The opportunity to contribute to clinical research in a stimulating university environment.
• A collaborative team culture and diverse range of tasks.

With the Inselspital, Bern University Hospital, the hospitals Riggisberg, Aarberg, Belp and the Bern Rehabilitation Center Heiligenschwendi, the Insel Gruppe forms the largest full-service medical care system in Switzerland, from cutting-edge medicine to primary care. More than 11,000 employees from 102 nations ensure that our patients are treated according to the latest developments, methods and possibilities in medicine.