Aviation CAMO & Maintenance Administrative Specialist

Location: JAPAT offices, Switzerland. Onsite About the role: As our Aviation CAMO & Maintenance Administrative Specialist you will be responsible for monitoring and managing the aviation Continuing Airworthiness Management Organization (CAMO) and maintenance administrative activities, including external vendors, contract lifecycle management, P2P process (purchase orders and goods received). This role will play a key part in helping the PART CAMO and PART 145 organizations achieve their goals by developing Key Performance Indicators (KPIs) and gathering reliability data. General administrative tasks are also a part of this role.
This is a full-time position, Monday to Friday with approximately one weekend per month standby cover. The ideal person will live within 1 hour of the office for these purposes.

Key Responsibilities:

• Establish and maintain relationships with external vendors to ensure timely and efficient contract management over its lifecycle as required.
• Collaborate with company stakeholders for establishing or renewal of contracts.
• Facilitate the P2P process by issuing Purchase Orders (PO) for maintenance and facility services and verify goods and services on arrival/receipt.
• Support the Maintenance Manager in monitoring the maintenance budget and monitor that all expenditures are within the budget constraints.
• Support in developing Key Performance Indicators (KPIs) for maintenance activities.
• Gather and analyze reliability data from aircraft and parts to improve maintenance efficiency.
• Perform administrative tasks in support of the Maintenance manager and the Continuing Airworthiness Management Organization (CAMO) and PART 145 activities.
• Participate in special projects assigned by the Maintenance Manager related to fleet improvement and technical efficiencies.
• Take part of contracted maintenance providers liaison meetings.
• Occasionally support handling organization during weekend shift.

Essential Requirements:

• Experience within aviation maintenance administration with PART CAMO and PART 145 regulations.
• Proven experience in administrative roles, with a focus on vendor management, procurement, and professional administrative support.
• Knowledge of aircraft parts and maintenance procedures.
• Experience with project coordination or management is preferable.
• Proficiency in relevant software and tools (e.g., MS Office, CAMP software and database management).
• Strong analytical, problem-solving, organizational and multitasking skills.
• Proficient in managing complex administrative tasks and processes.
• Excellent communication, negotiation, and vendor management skills.
• Ability to monitor and navigate budgeting constraints.
• Fluent English is essential.

Benefits and rewards:

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation:

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network

Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Corporate

Corporate

Schweiz

Basel (City)

C071 (FCRS = CH071) Japat AG

Technical Operations

Full time

Regular

No